Please note that data sharing in GS1Trade Packaging is done in two different ways depending on whether you:
Subscribe to GS1Trade Packaging only.
Both subscribe to GS1Trade Packaging and GS1Trade Sync.
Before you get started
Products must be prepared/set up to be shared with the customer, i.e. all packaging associated with the product must be entered.
Components created, integrated and environment graded.
Devices created and associated with products.
(If applicable to you) Packaging systems created.
GTIN must be created on the product.
You are only subscribed to GS1Trade Packaging
Specify the recipient for each GTIN in the system
Go to the "Share settings" tab under the given product. Here you assign the recipients you want to share data with.
The product must be created with all its packaging data and a GTIN. The latter will be provided by the system if it is missing on a product.
Click here Add recipientsif no one is already connected. Products can be shared with one or many recipients.
You will be presented with a list of companies where you can search by company name or GLN number. All Danish companies with access toGS1Trade Packaging are created with GLN. Without searching, you will be presented with a shortlist of all users that have previously shared data with.
Search and select the recipient(s) you want to share data with and press Add selected recipients.
Recipients can be both added and removed from the list. The latter is done by clicking the X.
Publish data in GS1Trade Packaging
Once you have added recipients to all your products, you are ready to publish data. When you publish your data, it will be sent to the recipient.
Go to the "Sharing" tab in the main menu.
The list presents all shareable products and can be sorted by who is configured as the recipient.
Select one or more products for one publication.
Click Publish. The publication is now in progress.
Under the "Publications" tab you can see the status per publication.
If the status is set to Publishing complete, the data is published.
Approval required status means that you are sending data where changes have been made that affect products that are not part of what you are currently publishing.
Click on Review publication. Here you can see the products that will be further shared.
If you agree, click Approve and publish. Alternatively, click Close and nothing will be published.
You must ensure that the product is created in GS1Trade Sync before publishing from GS1Trade Packaging.
Go to the "Share settings" tab under the given product in GS1Trade Packaging.
The product must be created with all its packaging data and a GTIN. The latter will be provided by the system if it is missing on a product.
When you publish from GS1Trade Packaging, data will automatically be shared with the data recipients you have already set up publications for in GS1Trade Sync.
Go to the "Sharing" tab in the main menu. Here you will also be notified that data recipients are managed via subscriptions in GS1Trade Sync.
Click Publish. The publication is now in progress.
Under the "Publications" tab you can see the status per publication.
If the status is set to Publishing complete, the data is published.
Approval required status means that you are sending data where changes have been made that affect products that are not part of what you are currently publishing.
Click on Review publication. Here you can see the products that will be further shared.
If you agree, click Approve and publish. Alternatively, click Close and nothing will be published.
We recommend taking a systematic approach and publishing your data customer by customer - especially if you have many products and recipients.
For example, we could have products for Rema1000, Coop and Salling. Go through all products (GTINs) and add the correct recipient. Under "Sharing" we therefore filter on Recipients and select, for example, Rema1000 first. Select all products with the given recipient and click Publish.
In this first release of the system, it is not possible to see the details of the publication in the "Publications" tab. Therefore, we recommend instead to note the time of the publication with a description of content and recipient - for example, all PL products for Rema1000 - in a separate excel sheet or other note format. This will help you to keep an overview.
We are working on improving data sharing in an upcoming release to give you a better overview of your data sharing activities.
Worth knowing
Canproducts be shipped multiple times? For an unchanged product with unchanged packaging data to the same customer, the publication will be canceled by the system and not published to the recipient.
Corrections and changes to data must be published before they take effect. Data is not automatically synchronized with your recipients.
If you change any packaging that is used by multiple products, remember to publish all the products that use the changed packaging. The system will give a warning about this.
Best practice:
Make the configuration part of the master data creation: Create product, create packaging data, perform environmental grading and if you don't subscribe to GS1Trade Sync; who should receive the product? Next, it is a separate workflow to decide when this data should be published.
Alternatively, the following may be a beneficial process for you: Go to each GTIN and (only if you do not subscribe to GS1Trade Sync) select data recipients under "Share settings", complete process for all desired products, under "Sharing" select all included products and send out.
Watch an introduction to data sharing in the system here
