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Unfortunately, due to an internal event, it will not be possible to return physical goods to GS1Trade Exact
on Wednesday 7 September and Thursday 8 September.

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GS1Trade Exact

Quality assurance of product data

GS1Trade Exact ensures the quality of the product data you share with your trading partners. We check your physical product against the data you have entered in GS1Trade Sync or create it in GS1Trade Sync if that's what you want.

When a product is quality assured, it is validated and has the green stamp in GS1Trade Sync, so all trading partners can see that your product data has been quality checked. This provides security for everyone!

Order GS1Trade Exact

The easy solution to ensure correct master data

See how GS1Trade Exact can help your company ensure the quality of your product master data and contribute to consistent information between your company and its trading partners.

The easy solution to ensure correct master data

See how GS1Trade Exact can help your company ensure the quality of your product master data and thus contribute positively to consistent information between your company and your trading partners.

Hundreds of products are quality assured by GS1Trade Exact every month. Among other things from:

Two Beers logo in black - the name written inside a black square
Geia logo - the name written inside a blue circle
Mikeller logo - graphically drawn man and woman in profile looking towards each other with Mikeller written underneath
colored Arla logo - the name written inside a green circle with a yellow flower
ISH logo
Kohberg logo - the name written in italics inside a beige oval
conaxess trade logo - conaxess written in gray and trade in orange
Royal Unibrew logo - graphic of a U with the name written underneath

Benefits of using GS1Trade Exact  

Increases efficiency and customer satisfaction

GS1Trade Exact ensures that your product data is correct and detailed, minimizing errors in order processing and delivery. This results in reduced costs and increased efficiency in the supply chain. Consumers and buyers also have access to accurate information that helps them make informed decisions, increasing customer satisfaction and loyalty.

Ensure compliance with legislation and standards

With increasing regulatory requirements for green and organic labels, it's crucial to be able to document and validate the origin and characteristics of products. GS1Trade Exact helps ensure your product data is compliant with legislation, protecting your business from potential legal issues and strengthening your reputation.

Increase online visibility and drive sales

Accurate and rich product information strengthens your online visibility and drives sales. GS1Trade Exact data quality assurance helps ensure that your product data is up-to-date and detailed online. This gives you a competitive advantage in the marketplace, making your products more attractive to both retailers and consumers compared to those with little information.

Order GS1Trade Exact
photo by Kim Black who is Purchasing Director at Hørkram Food Service
Kim Black
Purchasing Director
Hørkram
"

Hørkram is a nationwide total supplier for the foodservice market. Not only do we supply quality products to everything from small canteens to Michelin-starred restaurants, we also ensure that our customers can get quality data to support their documentation and other needs. To do this, we partner with GS1 and make use of their GS1Trade Sync and GS1Trade Exact service.

Annette W. Houmann
Product Manager
Peter Larsen Coffee
"

It gives me great peace of mind knowing that we - with GS1Trade Exact behind us - we deliver correct data to all our customers.

photo by Theresia Elberg who is Head of Masterdata /EDI Business Partner at Coop
Theresia Elberg
Head of Masterdata
Coop Denmark
"

When a product is quality checked by GS1Trade Exact, data flows easily through Coop's systems. It simply provides better conditions for the product to efficiently find its way to the store shelf.

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Find the GS1Trade Exact solution that's right for you

Exact Product Creation and Product Quality Check

For those who want the easy solution where we take care of everything from A-Z

Here we create the product from scratch in GS1Trade Sync based on the physical product. It also includes Exact Product Quality Check, where a green valid stamp is included.

All required fields in GS1Trade Sync are filled in as well as additional information on the product that is relevant for Exact Quality Check. This could include storage instructions, claims such as FSC labeling, Nordic Swan Ecolabel, Whole Grain Label. Marketing texts are however excluded.

When creating a product, we must receive a physical copy of the product, and a creation form with additional information that is not included in the physical products must be attached when ordering. This can be found in the order form.

A product creation and quality check includes a maximum of one base unit + one case.

Exact Product Quality Check

For those who have already created the product but would like to quality assure your data

Here we check the created product data in GS1Trade Sync against the correct final product.

Among other things, this is to ensure that online consumers have the same information available as the consumer looking at the product in the store.

Ordering Exact Product Quality Check requires that you:

  • have created and published data on the product in GS1Trade Sync.
  • submits the physical products that can be checked. These must be the same that your customer would receive.

If you want both the base unit and the package quality checked, make sure to send us a full package.

A quality check includes a maximum of one base unit + one package. In case of 1 or more corrections in created data, there will be a surcharge for this service.

Exact Label Quality Check

Here we check for updates to the corrected label information. For example, this could be an update of ingredient lists or recalculation of nutritional information.

With Exact Label Quality Check, you do not need to submit physical goods. It is possible to attach the updated label in a file to the order. Our task during an Exact Label Quality Check is to check the entered data against the data that appears from either the attached file or the submitted product.

If Exact Label Quality Check is desired on both packages and bases, labels for both must be collected in the attached PDF.

Prior to ordering Exact Label Quality Check, it is important that you update the product's data in GS1Trade Sync.

If a physical product is submitted, a handling fee will be added, except if product images are ordered via our service, GS1Trade Image. Here, both the package and the base unit Exact Label are quality checked.

Exact Label Quality Checks can only be performed on products that have previously undergone Exact Product Quality Checks.

What can you use GS1Trade Exact for?

Are you a data provider?

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The retail and foodservice industries experience many errors in their received master data, both in terms of logistics and label information. Because of this, data recipients require product data to be quality assured. GS1Trade Exact was established to help you do just that. 

Your products must be created in GS1Trade Sync in order for us to quality assure your product data.

We are also able to correct your product data for you. This option is however not possible if you make use of an integrated solution. 

Are you a data recipient?

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GS1Trade Exact ensures that product data entered in GS1Trade Sync matches the physical product.

We measure the product and compare the physical product with the information provided by the supplier in GS1Trade Sync. Adjustments are then made if necessary.

GS1Trade Exact's quality assurance rules are based on GS1 standards and rulesets, including GDSN's standards for product master data and rules adopted by the GS1Trade Sync working group representing the Danish retail and foodservice industry.

Therefore, be sure to inform your suppliers of the following:

  • GS1Trade Sync membership is required
  • Products must be created in GS1Trade Sync
  • Which products you want the supplier to have quality assured in GS1Trade Exact

Combine our services

GS1Trade Image

GS1Trade Image provides professional marketing and planogram images that meet retailers' requirements and imaging guidelines.

If you want to create your own product photos, we can also help you get certified.

GS1Trade Sync

GS1Trade Sync is a data pool for product data exchange that your trading partners can access.

GS1Trade Sync streamlines data exchange between trading partners because data only needs to be entered in one place. This increases the quality of product data and creates value for you - and the entire value chain.

Prices and subscriptions

Below you can see the prices for GS1Trade Exact.

GS1Trade Exact

To use GS1Trade Exact requires a subscription, after which you will be charged based on your usage of the service.

Subscription

GS1Trade Exact subscription

309 DKK / YEAR

Services

Product creation and quality check

618,00 DKK

- Express handling

618,00 DKK

Product quality check

334,75 DKK

- Express handling

334,75 DKK

Label quality check - File

164,80 DKK

- Express handling

164,80 DKK

Label quality check - Physical product

329,60 DKK

- Express handling

329,60 DKK

Error surcharge - (Product and Label quality check)

164,80 DKK

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Get started with GS1Trade Exact

To get started with GS1Trade Exact, your company must be a member of GS1 Denmark. If you are already a GS1 member, go directly to My GS1 and order.

A membership gives you a unique number - called a GS1 company prefix - which you use to generate your globally unique identification numbers.

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Meet our members

We have gathered a number of relevant cases on how our members use GS1Trade Exact.

Questions and answers

Below you'll find some of the questions we've already received about this service - and the answers we've given.
Maybe this is what you're looking for. Otherwise, feel free to contact us.

What is the difference between product creation, product quality check and label quality check?

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Product creation: We make sure to create your products in GS1Trade Sync followed by a product quality check and sign off with a green quality stamp in GS1Trade Sync.

‍Productquality check: We make sure that your physical product matches the master data in GS1Trade Sync and sign off with a green quality stamp in GS1Trade Sync.

‍Labelquality check: We check updates on label data on already quality checked products.

* does not require submission of physical products.

How do I get a new product quality assured?

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When launching new products, your trading partners need to know selected master data before the product goes on sale. Contact your customer first to discuss requirements and deadlines.

Logistics information such as dimensions and weight ensure correct handling in warehouses, and planogram images ensure the best possible presentation in the store.

What happens to my products after a quality check has been completed?

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When you book an appointment for GS1Trade Exact, you choose what we do with your products after the data quality check is complete.

Returns*: When the overall order is finalized, we will send a message that your samples are ready for pickup. When returning samples, you are responsible for either picking up samples yourself or booking freight. GS1 Trade Exact does not handle pickup and we do not deliver packages to post offices or parcel shops.

Samples are picked up at this address GS1Trade Exact, Industriparken 23, 2750 Ballerup in the period Monday - Friday between 08:00 and 15:00.


‍Destruct: We make sure to destroy your products. Refrigerated & frozen products are always destroyed and cannot be donated/returned.

‍Donate: We make sure to pass on your products for charitable purposes.

Do you also take product photos?

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With our GS1Trade Image service, we take product images, planogram photos and environmental images. GS1Trade Image is located at the same physical address as GS1Trade Exact, making it easy and convenient to let us take care of the images in one go.

How long is your processing time?

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We carry out the creation and quality check within 10 business days of receiving the product.

‍Express handling is max. 5 business days as opposed to the normal 10 business days. Express orders are always prioritized, so they are always handled as the first orders as soon as the product is received at GS1Trade Exact & Image in Ballerup. Express handling costs 100% on top of the selected service.

Get help and advice

On this page you will find answers to the questions we receive most often. We have also prepared guides that explain how things work in writing and on video. You are also welcome to contact us.

Meet our experts

Lene B. S. Christensen
Assistant Manager - Data Quality
Jacob Houd Holst Christensen
Head of Data Quality & Image Services