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Unfortunately, due to an internal event, it will not be possible to return physical goods to GS1Trade Exact
on Wednesday 7 September and Thursday 8 September.

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GS1Trade Exact

Quality assurance of product data

GS1Trade Exact ensures the quality of the product data you share with your trading partners. We check your physical product against the data you have entered in GS1Trade Sync or create it in GS1Trade Sync if that's what you want.

When a product is quality assured, it is validated and has the green stamp in GS1Trade Sync, so all trading partners can see that your product data has been quality checked. This provides security for everyone!

OrderGS1Trade Exact

Product data must be correct

- but they must also be legal

Varefakta is an official partner of GS1 Denmark.

Hundreds of products are quality assured by GS1Trade Exact every month, including from:

Two Beers logo in black - the name written inside a black square
Geia logo - the name written inside a blue circle
Mikeller logo - graphically drawn man and woman in profile looking towards each other with Mikeller written underneath
colored Arla logo - the name written inside a green circle with a yellow flower
ISH logo
Kohberg logo - the name written in italics inside a beige oval
conaxess trade logo - conaxess written in gray and trade in orange
Royal Unibrew logo - graphic of a U with the name written underneath

Benefits of using GS1Trade Exact  

Increases efficiency and customer satisfaction

GS1Trade Exact ensures that your product data is correct and detailed, minimizing errors in order processing and delivery. This results in reduced costs and increased efficiency in the supply chain. Consumers and buyers also have access to accurate information that helps them make informed decisions, increasing customer satisfaction and loyalty.

Ensure compliance with legislation and standards

With increasing regulatory requirements for green and organic labels, it's crucial to be able to document and validate the origin and characteristics of products. GS1Trade Exact helps ensure your product data is compliant with legislation, protecting your business from potential legal issues and strengthening your reputation.

Boosts online visibility and promotes sales

Accurate and rich product information strengthens your online visibility and drives sales. GS1Trade Exact data quality assurance helps ensure that your product data is up-to-date and detailed online. This gives you a competitive advantage in the marketplace, making your products more attractive to both retailers and consumers compared to those with little information.

OrderGS1Trade Exact
photo by Kim Black who is Purchasing Director at Hørkram Food Service
Kim Black
Purchasing Director
Hørkram
"

Hørkram is a nationwide total supplier for the foodservice market. Not only do we supply quality products to everything from small canteens to Michelin-starred restaurants, we also ensure that our customers can get quality data to support their documentation and other needs. To do this, we partner with GS1 and make use of their GS1Trade Sync and GS1Trade Exact service.

Annette W. Houmann
Product Manager
Peter Larsen Coffee
"

It gives me great peace of mind knowing that we - with GS1Trade Exact behind us - we deliver correct data to all our customers.

photo by Theresia Elberg who is Head of Masterdata /EDI Business Partner at Coop
Theresia Elberg
Head of Masterdata
Coop Denmark
"

When a product is quality checked by GS1Trade Exact, data flows easily through Coop's systems. It simply provides better conditions for the product to efficiently find its way to the store shelf.

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Find the GS1Trade Exact solution that's right for you

Exact Product Creation and Product Quality Check

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For those who want the easy solution where we take care of everything from A-Z

We create the product from scratch inGS1Trade Sync based on the physical product. Subsequently, an Exact Product Quality Check is performed to ensure that your products' data quality is top notch. The product is then given the green stamp of approval.


Note: When creating a product, you must submit the physical product—ideally the base and package unit—and fill out the creation form with additional information.

Package contains

  • Filling in all required fields in GS1Trade Sync and adding extra info about the product, like storage instructions and claims (FSC labeling, Swan label, Whole Grain label, etc.)
  • Exact Product Quality Check, which includes a green validation stamp.
  • An order includes creation and quality check of up to 2 levels, e.g., base + nearest package unit.

Exact Product Quality Check

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For those who have already created the product but would like to quality assure your data

We verify that the product data created inGS1Trade Sync is correct in relation to the final products sold to your customers.

This ensures that online consumers have the same information available to them as consumers who view the product in person.

When ordering this service, you are required to:

  • Created and published data on the product inGS1Trade Sync
  • Submit the physical products that can be checked. These must be the same as those a customer would receive.


The package contains

  • Exact Product Quality Check
  • An order includes product quality checks of up to two levels, e.g., basic + nearest package unit.


Note: If you want both the base unit and the package to be quality checked, please make sure to send us a full package.

In the event of one or more corrections to the data created, an error surcharge will be triggered.

Exact Label Quality Check

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For those who have a quality-assured product and need to update label information

A Label Quality Check is performed on products that have updates to label information/data and that have previously undergone an Exact Product Quality Check. We check the adjusted label data, e.g., updates to ingredient lists.

You do not need to send physical products, but can simply attach artwork/label with the updated information when ordering.

If you want Exact Label Quality Check for both the package and base unit, both updated labels must be compiled into a single PDF document and attached to the order.

Note: Before ordering Exact Label Quality Check, it is important that you update the relevant product data inGS1Trade Sync. If the product data has not been updated, a surcharge will be added for the missing product data update.

If a physical product is submitted, a handling fee will be added. However, this does not apply if product images are ordered at the same time via our service,GS1Trade Image.

What can you use GS1Trade Exact for?

Are you a data provider?

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The retail and foodservice industries experience many errors in their received master data, both in terms of logistics and label information. Because of this, data recipients require product data to be quality assured. GS1Trade Exact was established to help you do just that. 

Your products must be created in GS1Trade Sync in order for us to quality assure your product data.

We are also able to correct your product data for you. This option is however not possible if you make use of an integrated solution. 

Are you a data recipient?

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GS1Trade Exact ensures that product data entered in GS1Trade Sync matches the physical product.

We measure the product and compare the physical product with the information provided by the supplier in GS1Trade Sync. Adjustments are then made if necessary.

GS1Trade Exact's quality assurance rules are based on GS1 standards and rulesets, including GDSN's standards for product master data and rules adopted by the GS1Trade Sync working group representing the Danish retail and foodservice industry.

Therefore, be sure to inform your suppliers of the following:

  • GS1Trade Sync membership is required
  • Products must be created in GS1Trade Sync
  • Which products you want the supplier to have quality assured in GS1Trade Exact

Combine our services

GS1Trade Image

GS1Trade Image provides professional marketing and planogram images that meet retailers' requirements and imaging guidelines.

If you want to create your own product photos, we can also help you get certified.

GS1Trade Sync

GS1Trade Sync is a data pool for product data exchange that your trading partners can access.

GS1Trade Sync streamlines data exchange between trading partners because data only needs to be entered in one place. This increases the quality of product data and creates value for you - and the entire value chain.

Prices and subscriptions

Below you can see the prices for GS1Trade Exact.

GS1Trade Exact

Using GS1Trade Exact requires a subscription, after which you will be charged based on your usage of the service.

Subscription

Price

GS1Trade Exact subscription

318 DKK / YEAR

Services

Price

Product creation and quality check

637,00 DKK

- Express handling

637,00 DKK

Product quality check

410,00 DKK

- Express handling

410,00 DKK

Label quality check - File

170,00 DKK

- Express handling

170,00 DKK

Label quality check - Physical product

339,00 DKK

- Express handling

339,00 DKK

Error supplement -
(Product and Label Quality Check)

205,00 DKK

Handling addendum for external GDSN user

155,00 DKK

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Get started withGS1Trade Exact

OrderGS1Trade Exact here

Meet our members

We have gathered a number of relevant cases on how our members use GS1Trade Exact.

Questions and answers

Below you'll find some of the questions we've already received about this service - and the answers we've given.
Maybe this is what you're looking for. Otherwise, feel free to contact us.

What is the difference between product creation, product quality check and label quality check?

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Product Creation
‍We’ll
create your products inGS1Trade Sync, perform a product quality check, and confirm completion with a green quality stamp inGS1Trade Sync .

Product Quality Check
We
ensure that your physical product matches the master data inGS1Trade Sync and confirm this with a green quality stamp inGS1Trade Sync .

Label Quality Check
We
check for updates to label data on products that have already undergone quality checks. Unlike our other services, this is the only one that does not require the submission of physical products.

How do I get a new product quality assured?

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When you are about to launch a new product, your trading partners need to know certain product data before the product becomes available in store. Contact therefore your customer first to clarify requirements and deadlines.

Logistics information such as dimensions and weight ensures correct handling in warehouses, and planogram images allow best possible presentation of the product in the store.

What happens to my products after a quality check has been completed?

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When you orderGS1Trade Exact through My GS1, you decide what we should do with your products afterward.

Return
Once
the entire order has been processed, we will notify you that your product samples are ready for pickup. When returning product samples, you are responsible for either picking them up yourself or arranging shipping.GS1Trade Exact does not handle pickup, and we do not deliver packages to post offices or parcel shops.

Product samples can be picked up at this address:GS1Trade Exact, Industriparken 23, 2750 Ballerup, Monday through Friday between 8:00 a.m. and 3:00 p.m.

‍Disposal
‍We
will dispose of your products. Refrigerated and frozen items are always disposed of and cannot be donated or returned.

‍Donate
‍We
will ensure that your products are distributed to charitable causes.

Can you also take product photos when you have my product for quality control?

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With ourGS1Trade Image service, we can take product photos, planogram photos, in-store photos, and CGI (computer-generated images) that you can share with your retail partners and use on your online store, for example.

GS1Trade Image is located at the same physical address asGS1Trade Exact, which makes it easy and convenient to let us handle the images as well when your product is undergoing quality control anyway.

Learn more aboutGS1Trade Image.

How long is your processing time?

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We process new accounts and perform quality checks within 10 business days of receipt.

If your order is urgent, you can opt for express processing, which takes a maximum of 5 business days. These orders are prioritized as soon as we receive your product atGS1Trade Exact & Image in Ballerup.

Please note that an express handling fee of 100% of the price of the selected service will be charged.

When might a surcharge be added to my GS1Trade Exact order?

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Additional charges may apply if your order requires handling beyond the standard process.

This typically happens in the following situations:

Errors in product quality checks
If
the provided data (e.g., dimensions, weight, or product information) does not match the physical product, and we therefore need to spend extra time adjusting or correcting the information.

‍Error in label quality check
‍If
the product data inGS1Trade Sync has not been updated, or if there are still errors in the information, we will review all relevant fields again (except for weight and dimensions).

External processing
‍If
your products are processed via an external GDSN database instead ofGS1Trade Sync, this requires additional processing and different workflows for both Exact and Image services.

The amount of the surcharge is listed in our price list, which you can find on this page.

Get help and advice

On this page you will find answers to the questions we receive most often. We have also prepared guides that explain how things work in writing and on video. You are also welcome to contact us.

Meet our experts

Lene B. S. Christensen
Assistant Manager - Data Quality
Jacob Houd Holst Christensen
Head of Data Quality & Image Services