This guide is for you who only use GS1Trade Packaging to share packaging data with your customers.

If your company also subscribes to GS1Trade Sync, please refer instead to the guide on data sharing between Trade Packaging and Trade Sync.

Before you start, it’s important to agree with your customers where they wish to receive data – in Trade Sync or in Trade Packaging.

Data sharing in GS1Trade Packaging consists of two simple steps:

1. Review the products you want to share
   • specify the data recipient(s).
   • Chose whether to share via GS1Trade Sync, GS1Trade Packaging or both.
2. Publish the products under the Sharing tab and Publish Data.

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Before You Start

• Make sure your products are prepared and configured so they can be shared with your customer. All packaging associated with the product must be entered.
  • Components must be created, integrated and environmental gradin completed
  • Units must be created and linked to products
  • (If applicable) Packaging systems must be created

• GTIN must be created for the product
• Agree with your customers whether they want to receive data in GS1Trade Sync, GS1Trade Packaging, or both.

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Assign recipients for each GTIN in the system:

1. Select the product you want to share and go to the "Sharing Settings" tab.
2. The product must have all packaging data and a GTIN. The system will notify you if a GTIN is missing.
3. Click Add recipient(s). Products can be shared with one or several recipients. The list contains all companies and their GLNs that have access to GS1Trade Packaging. Click Add selected recipient(s).
4. Recipients can be removed by clicking the X.

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Choose whether to share data to GS1Trade Sync or GS1Trade Packaging

By default, data is sent to both GS1Trade Sync and GS1Trade Packaging.

If your recipient only wants data via GS1Trade Packaging, disable Publish to GS1Trade Sync under Sharing Destinations.

If one of your recipients requires GS1Trade Sync, make sure Publish to GS1Trade Sync remains enabled.

Note: If you mistakenly share data to GS1Trade Sync, you can simply avoid publishing the product. In that case, the data will not be made available to recipients in GS1Trade Sync.

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Publish Data in GS1Trade Packaging

Once you have added recipients to all your products, you are ready to publish your data. When you publish, your data is sent to the selected recipients.

1. Go to the "Sharing" and "Publish data" tab in the main menu.
2. The list shows all shareable products and can be sorted by configured recipients.
3. Select one or multiple products to include in a single publication.
4. Click Publish to share. The publication process will now begin.
5. In the "Publications" tab, you can see the status of each publication.

If the status shows Publication completed the data has been successfully published.

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You want to share updates to an already shared product

1. Go to "Sharing" and "Publish Data" in the main navigation.
2. Search for the relevant product(s). Select them and click Publish.

Under "Publications", you can track the status.

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Status Publication completed means that the data has been shared with the recipient.

Status Approval required means that you are about to send data where changes affect products that are not part of your current publication.

• Click Review publication to see which additional products will be shared
• If you agree, click Approve and publish. If not, click Close to cancel

If the publication fails, please contact Member Service for support.

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Recommended workflow

You can take a systematic approach and publish your data recipient by recipient – especially if you have many products and recipients.

For example, you might have products for both Rema 1000, Coop and Salling. Go through all your products (GTINs) and assign the correct recipient(s) one by one under “Sharing settings”.

Under “Publish Data”, you can filter by Recipient(s). Select the desired recipient from the dropdown list.

Choose specific products or select all, and click Publish.

Note: Filtering by Recipient is a way to view the products where a given company is listed as a data recipient. If a product has multiple data recipients, the data will be shared with all recipients when you click Publish – and not only the filtered recipient.

It is currently not possible to see detailed publishing data under the “Publications” tab. Therefore, we recommend noting – in a separate Excel sheet or other note format - the time of publication along with a description of the content and recipient – for example, “all PL products to Rema 1000”. This will help you keep an overview.

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Final notes

• Can products be shared more than once? If a product and its packaging data remain unchanged, the system will cancel redundant publications.
• Changes and corrections must be published to take effect. Data is not automatically synced.
• If you edit packaging used by multiple products, remember to re-publish all relevant products. The system will alert you.